Everything You Need to Know About Hosting Zoom Webinars

When you’re hosting a Zoom webinar, choosing an effective topic, being well prepared, and following some key steps will ensure it’s the best experience possible for your panelists and attendees.

Zoom Webinar Features

Zoom webinar provides access for up to 100 panelists and up to 10,000 attendees, depending on the size of the license — you can choose the Zoom webinar pricing that works best for you and your webinar needs.

Optional features allow the host to select options for managing large audiences with registration, branding, polls, Q&A, chat, recording and reporting. Here’s everything you need to know about hosting Zoom webinars with tips, step-by-step instructions, and Zoom webinar best practices.FREE WORK FROM HOME POLICY TEMPLATES: DOWNLOAD NOW →

How To Use Zoom Webinar

First things first — it’s time to schedule your webinar.

You’ll need to select the date, time, and topic of the webinar, and determine and invite the panelists. Webinars can require advance registration from attendees, with approval being either automatic or manual. Or Zoom webinar registration can be turned off so attendees can join without registration by clicking a link at the time of the webinar.

When choosing the link option, make sure to use tracking URLs in your social media and publicity efforts to track the best sources of attendees. Webinars can be held once, recur in a series or a weekly office hour, or the same session can be held multiple times. You can also record webinars and use them as a resource for others to watch at their leisure.

To schedule the webinar with registration, follow these steps:

1. Log In To Your Zoom Account

First, log in to your Zoom account. Once you’re logged in, select “My Webinars.”

2. Select “Schedule My Webinar”

How To Use Zoom Webinar - Step 2 - Schedule a Webinar

Source: Zoom

First, enter the topic (webinar name) and description.

  • Include who will be presenting, the subject matter, your company name, or any other descriptive info.
  • Enter the date, time, and duration.
  • Determine if webinar will be recurring, and if so, at what intervals.
How To Use Zoom Webinar - Step 2 - Enter the Zoom Webinar Name and Description

Source: Zoom

3. Select Registration Options

Under “Invite Attendees,” select edit. Attendees can be required to register via a form, and attendees are either manually approved or automatically approved. Or, attendees aren’t required to register via a form. Instead, they’ll simply enter their name and email information

Choose the registration option that’s best for you. If you plan to follow up with attendees after the Zoom webinar, requiring them to register might be the best option. This way, you can ask custom questions on the form and learn more about them.

4. Select Q&A Settings

The Zoom webinar Q&A feature allows attendees to ask questions during the webinar. This feature can be enabled and disabled. When it’s enabled, you can select an option to make the Q&A anonymous or allow attendees to see the questions.

To access the webinar Q&A settings, navigate to “Webinar Options”, check “Q&A”, and click “Schedule”.

How To Use A Zoom Webinar - Step 4 - Select Q&A Settings

Source: Zoom

5. Choose Your Webinar Options

There are a few webinar options to choose from. You can:

  • Automatically record the webinar
  • Make webinar available on-demand
  • Turn host’s and panelists’ video on or off
    • Tip: Start the webinar with your panelists’ video off so they can collect themselves before signing in.
  • Require password upon sign-in
  • Enable a practice session

6. Save Your Webinar as a Template

Once Registration is saved, you can save it as a templatefor future webinars. This works well for a weekly product demo, live roundtable, or a webinar series.

7. Publicize the Event

Your event is ready to be publicized! Copy the URL to send to attendees or share it via email, Facebook, Twitter, and other social media platforms.

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